Grainger EDI integration and automation

Overview

Understanding Grainger integration

Who this is for: Suppliers that sell to Grainger, and the EDI, logistics and finance teams that support them.

Grainger is a distributor of maintenance, repair and operating supplies. Suppliers that trade with Grainger electronically exchange documents such as the 850 purchase order, 855 purchase order acknowledgment, 856 ship notice/manifest, 810 invoice and 997 functional acknowledgment. This page summarizes how that exchange works from the supplier's side, so your team can scope the work before mapping starts.

The program uses X12 4010. Order types include replenishment and drop-ship. Each order type can change which documents apply and how locations, labels and invoices are handled, so it helps to confirm which ones you will supply before you build anything.

Most of the effort goes into keeping your ERP, warehouse and shipping data consistent with what each document says. Ship notices, labels and invoices need to agree with the original order, and any rule that applies only to one order type needs its own handling in your maps. Grainger sets its own requirements and can change them, so treat your account contact and current guide as the final word.