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Retail integration

Macy's EDI requirements for suppliers

What Macy's publishes on MacysNet about EDI, which X12 documents and versions it lists, what changed recently, what needs a supplier login, and how to prepare your integration.

Request Macy's integration help See common documents

Overview

Understanding Macy's integration

Who this is for: Suppliers selling to Macy's and Bloomingdale's stores and websites, including vendor direct to consumer (drop-ship) suppliers, and the EDI and logistics teams that support them.

Macy's runs its supplier communication through MacysNet, a vendor site with a public document list and a registered area for accounts payable, the document library and shipment requests. The EDI section of that list is the best public starting point: it names the X12 mapping guides Macy's maintains, the versions they cover and the operational documents that sit around them, such as interchange segment requirements, transmission schedules and ASN timing.

The list shows two broad flows. Store and distribution center orders use the usual order-to-cash documents: purchase order, acknowledgment, advance ship notice and invoice, with remittance advice coming back. Vendor direct to consumer, where the supplier ships online orders straight to Macy's customers, has its own guides for the purchase order, ship notice, invoice and, in older versions, inventory advice. Ship notices also come in separate variants for standard carton pack and pick and pack shipments.

Requirements change, and Macy's announces changes in the same list. A recent example is the Trip ID, which must be included in the 856 ship notice from February 1, 2026. This guide records what we confirmed on MacysNet and when, separates it from what needs a login, and states plainly what we could not confirm.

Requirements at a glance

What Macy's publishes for suppliers

Macy's publishes its EDI documentation on MacysNet. The public EDI list names X12 mapping guides for versions 5010, 4050, 4030 and 4010, separate guides for vendor direct to consumer, and supporting documents for interchange segments, transmission timing and remittance codes. We checked the list on October 30, 2026.

MacysNet

Macy's vendor site: public document categories (vendor standards, shipping and transportation, EDI) and a registered area for vendors.

Public landing page; some documents need a login Official site

Business units and channels

Macy's business units suppliers trade with

Large retailers often handle each business unit or channel as a separate EDI relationship, with its own documents, guides and setup. Confirm with Macy's which of these you supply before mapping.

Stores and distribution centers

Store and DC replenishment

Replenishment orders for Macy's stores and distribution centers, with separate 856 guides for standard carton pack and pick and pack shipments.

Documents: 850,855,856,810,820,997

Confirmed on a public Macy's page

Drop-ship

Vendor direct to consumer

Drop-ship: the supplier ships online orders straight to Macy's customers, using separate 850, 856 and 810 guides, and an 846 guide in older versions.

Documents: 850,846,856,810

Confirmed on a public Macy's page

E-commerce

macys.com and bloomingdales.com

Macy's online stores. Since 2012 Macy's sends weekly 852 sales data for both sites to vendors set up for it; confirm which other documents apply to your program.

Documents: 852

Confirmed on a public Macy's page

Workflows

Typical Macy's business workflows

The steps summarize the documents below. Where a step is not in Macy's published documents, it reflects common practice.

Store and distribution center orders

  1. 1Receive 850 purchase order
  2. 2Send 855 acknowledgment
  3. 3Ship with GS1-128 labels
  4. 4Send 856 with Trip ID
  5. 5Send 810 invoice
  6. 6Receive 820 remittance

Vendor direct to consumer

  1. 1Receive 850 customer order
  2. 2Share 846 inventory
  3. 3Ship to the customer
  4. 4Send 856 ship notice
  5. 5Send 810 invoice

Documents and APIs

Macy's documents by program

Every document this guide names, with the program it applies to and its status. Required, optional and conditional come from Macy's published documents cited below; documents marked general guidance are common in this industry but not confirmed for Macy's.

DocumentNameDirectionProgramStatusPurpose
850 Purchase Order You receive from Macy's Stores and DCs, Vendor direct to consumer Named; level not stated Orders for stores and distribution centers, and customer orders in the vendor direct to consumer program.
855 Purchase Order Acknowledgment You send to Macy's Store and DC replenishment Named; level not stated The supplier's acknowledgment of the purchase order.
856 Advance Ship Notice You send to Macy's Standard carton pack, Pick and pack, Vendor direct to consumer Named; level not stated Describes the shipment before it arrives. Separate guides cover standard carton pack, pick and pack, and vendor direct to consumer.
810 Invoice You send to Macy's Stores and DCs, Vendor direct to consumer Named; level not stated Requests payment for shipped goods, with a separate guide for vendor direct to consumer.
820 Remittance Advice You receive from Macy's Store and DC replenishment Named; level not stated Explains payments and adjustments. Macy's publishes the ADX codes used in it.
846 Inventory Advice You send to Macy's Stores and DCs; quick response ConditionalOnly when Macy’s selects the vendor; quick response vendors use it Inventory availability; guides are listed for the standard and vendor direct to consumer programs.
852 Product Activity Data You receive from Macy's macys.com and bloomingdales.com Named; level not stated Sales and inventory activity. Macy's announced it for macys.com and bloomingdales.com.
870 Order Status Report You send to Macy's Not stated Named; level not stated Order status; listed in version 5010 as an inbound order status guide.
832 Price/Sales Catalog You send to Macy's Not stated Named; level not stated Product and price catalog data. Confirm its use and direction in the Macy's guide.
180 Return Merchandise Authorization You receive from Macy's Destroyed in Field Named; level not stated Used only for the Destroyed in Field program, where cosmetics and fragrance vendors authorize disposal instead of a physical return.
997 Functional Acknowledgment Both directions Vendor Direct Fulfillment RequiredFor every document Macy’s sends Confirms each document was received and is syntactically valid.
How documents flow between a supplier and Macy'sSequence diagram of EDI documents between a supplier and Macy's: 850 Purchase Order from Macy's, 855 Purchase Order Acknowledgment to Macy's, 856 Advance Ship Notice to Macy's, 810 Invoice to Macy's, 820 Remittance Advice from Macy's, 846 Inventory Advice to Macy's, 852 Product Activity Data from Macy's, 870 Order Status Report to Macy's and 997 Functional Acknowledgment to Macy's.How documents flow between a supplier and Macy'sThe documents on this page in a typical order. Your Macy's program and guides decide which applySupplierMacy's850 Purchase Order855 Purchase Order Acknowledgment856 Advance Ship Notice810 Invoice820 Remittance Advice846 Inventory Advice852 Product Activity Data870 Order Status Report997 Functional AcknowledgmentEach side acknowledges what it receivesDocuments as listed on this page, checked 2026-10-30. Macy's current guides are the authoritative reference.
How documents flow between a supplier and Macy'sSequence diagram of EDI documents between a supplier and Macy's: 850 Purchase Order from Macy's, 855 Purchase Order Acknowledgment to Macy's, 856 Advance Ship Notice to Macy's, 810 Invoice to Macy's, 820 Remittance Advice from Macy's, 846 Inventory Advice to Macy's, 852 Product Activity Data from Macy's, 870 Order Status Report to Macy's and 997 Functional Acknowledgment to Macy's.How documents flow between asupplier and Macy'sThe documents on this page in a typical order.Your Macy's program and guides decide whichapplySupplierMacy's850 Purchase Order855 Purchase OrderAcknowledgment856 Advance Ship Notice810 Invoice820 Remittance Advice846 Inventory Advice852 Product Activity Data870 Order Status Report997 FunctionalAcknowledgmentEach side acknowledges whatit receivesDocuments as listed on this page, checked2026-10-30. Macy's current guides are theauthoritative reference.

Read from top to bottom. Solid arrows are documents Macy's names in its own public documentation; the dashed arrow is the acknowledgment. The order is typical, not a Macy's rule: programs such as vendor direct to consumer use their own documents and timing.

Expand diagram Download SVG

Document by document

What each Macy's document needs

For each document: what it does for you as the supplier, what Macy's own documents say about it (with the source and its date), and general EDI practice that helps, labelled as such. Your Macy's mapping guide for your version is the final word on fields and codes.

850

Purchase Order

You receive · Stores and DCs; vendor direct to consumer has its own guide

Macy's sends every order as an 850. It tells you what to ship, to which stores, by when, and how each carton must be labelled.

What Macy's states

General EDI practice

  • Return a 997 for every 850 you receive, and check that each order converts into a sales order in your ERP before it is acknowledged.
  • Keep the store-level distribution from the 850 all the way to carton labels; most labeling errors start with lost store detail.

How the 850 works in X12

856

Advance Ship Notice

You send · Standard carton pack, pick and pack, vendor direct to consumer

The 856 tells Macy's what is on the truck, carton by carton. It is the document Macy's audits most closely, and the main source of EDI deductions.

What Macy's states

General EDI practice

  • Build the 856 from actual pick and pack data, not from the purchase order, so it matches what is in each carton.
  • Pass the Trip ID from your transportation or bill of lading system into EDI automatically rather than keying it.

How the 856 works in X12

810

Invoice

You send · Stores and DCs; vendor direct to consumer has its own guide

The 810 asks Macy's to pay for what you shipped. Macy's checks it against the purchase order, the 856 and what was received.

What Macy's states

General EDI practice

  • Generate the invoice from the same shipment record as the 856 so quantities and bill of lading numbers always agree.

How the 810 works in X12

820

Remittance Advice

You receive

The 820 explains each payment: which invoices were paid and what was deducted, using Macy's ADX and transaction codes.

What Macy's states

General EDI practice

  • Load the code list into your accounts receivable mapping so each deduction is classified automatically and can be reviewed.

How the 820 works in X12

846

Inventory Advice

You send · Vendor direct to consumer, and select vendors

The 846 tells Macy's how much you can supply. For vendor direct to consumer it decides which items customers can buy online.

What Macy's states

General EDI practice

  • Send available-to-promise quantities, not on-hand totals, so online orders are not taken for stock you cannot ship.

How the 846 works in X12

997

Functional Acknowledgment

Both directions

A 997 confirms that a document arrived and could be read. It does not accept the order or agree the content.

What Macy's states

General EDI practice

  • Monitor unacknowledged documents daily; a missing 997 is often the first sign of a connection or mapping problem.

How the 997 works in X12

Deductions

What Macy's charges for EDI problems

Macy's calls its compliance charges expense offsets and deducts them from payments. The amounts below are the technology and receiving offsets listed in the 2023 Vendor Standards, the current edition on MacysNet when we checked. Detailed descriptions and label images are in MacysNet, behind the login.

ProblemCharge stated by Macy'sSource
No, unusable or inaccurate 856 when the goods are processed, or not in production for the 856$8.50 per carton, minimum $100 per receiptSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 57
Late 856, or one store's goods for the same order split across bills of lading$100 per receiptSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 57
Missing or unusable GS1-128 carton label, or missing carton data in the 856$8.50 per cartonSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 57
GS1-128 label in the wrong place, wrong format or missing printed details$5.00 per carton, minimum $50 per receiptSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 57
Not in production for the 810, missing bill of lading, or duplicate invoices for the same store, order and shipment$10.00 per invoiceSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 57
Not in production for the 820$10.00 per checkSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 57
Goods that do not match the order by U.P.C. or store, including errors hidden in the 856$50 per receipt plus 50% of the merchandise costSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 58
Moved to 100% audit (integrity audit) after accuracy falls$50 per receipt plus $1.00 per unitSource: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 58
ISA and GS versions that do not match, so Macy's translator rejects the documentExpense offsets, amount not statedSource: Macy's EDI ISA and GS segment requirements, May 4, 2015

General practice for handling deductions

  • Reconcile every 820 against open invoices as it arrives, and group deductions by code to find the process causing them.
  • Fix the cause first: most 856 and label offsets come from cartons packed differently from what the 856 describes.

Scorecard and audits

How Macy's measures supplier performance

Macy's public documents do not describe a named vendor scorecard. They do set accuracy targets for ship notices, checked by carton-level audits, and Vendor Direct Fulfillment suppliers are reviewed every month.

MeasureTarget stated by Macy'sSource
856 accuracy during the new vendor qualification audit99.5%Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 26
U.P.C. accuracy per shipment, ongoing auditAt least 98%Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 26
Piece count accuracy per shipment, ongoing auditAt least 99.5%Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 26
Fill rate for quick response and replenishment vendorsAt least 95%, shipped complete within 48 hours of the 850Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 14
Vendor Direct Fulfillment orders shipped or cancelledWithin 2 business days; reviewed monthly against FTC benchmarksSource: Macy's Vendor Direct Fulfillment Supplemental Standards, Apr 2026, p. 7-8
  • Audit results are available to registered MacysNet users; review them each week rather than waiting for deductions.

Onboarding

Getting set up with Macy's, step by step

Steps with a source come from Macy's own onboarding material; the others are general practice that keeps the project on track.

  1. Confirm your account numberWeek 1

    Macy's sends it to your accounts receivable or credit department at setup. It is released only to email addresses on your company's own domain.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025

  2. Register on MacysNetWeek 1

    Everyone involved in shipping and accounting should register, and shipping addresses must be submitted at least 30 days before the first shipment.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025

  3. Read the Vendor Standards and Routing GuideWeek 1

    Read the Vendor Standards, the Master Purchasing Agreement, the Routing Guide and, for drop-ship, the VDF Supplemental Standards. Macy's does not negotiate vendor-specific standards.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025

  4. Complete the EDI Startup FormWeek 1

    Macy's sets up trading partner IDs for each of its retail entities, then emails the next steps, including EDI testing.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025

  5. Set up connectivity and mapping

    Connect through a network that reaches Macy's preferred value-added network, and map your version's guides into your ERP or EDI system.

    General EDI practice, not a stated requirement

  6. Get labels and tickets approvedWeek 2

    Order U.P.C. and RFID tickets and mail physical samples to Macy's EDI for technical approval; a PDF or image is not accepted.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025

  7. Load the Store to DC ListingsWeek 2

    Load the listings into your warehouse system so each store's goods go to the right distribution center.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025

  8. Test until the 856 is accurateWeek 3

    Macy's emails the next steps once testing is complete; vendors stay in test status until their 856 data is timely and accurate.

    Source: Macy's New Vendor Onboarding Instructions, Nov 5, 2025
Getting set up with Macy'sFlow diagram of 8 onboarding steps with Macy's: Confirm your account number, Register on MacysNet, Read the Vendor Standards and Routing Guide, Complete the EDI Startup Form, Set up connectivity and mapping, Get labels and tickets approved, Load the Store to DC Listings and Test until the 856 is accurate.Getting set up with Macy'sThe onboarding steps on this page, in order1Account numberMacy's sourceWeek 12Register onMacysNetMacy's sourceWeek 13Read the standardsMacy's sourceWeek 14EDI Startup FormMacy's sourceWeek 15Connect and mapGeneral practiceStep 56Labels and ticketsMacy's sourceWeek 27Load DC listingsMacy's sourceWeek 28EDI testingMacy's sourceWeek 3Onboarding steps as listed on this page, checked 2026-10-30. Macy's current onboarding instructions are the authoritative reference.
Getting set up with Macy'sFlow diagram of 8 onboarding steps with Macy's: Confirm your account number, Register on MacysNet, Read the Vendor Standards and Routing Guide, Complete the EDI Startup Form, Set up connectivity and mapping, Get labels and tickets approved, Load the Store to DC Listings and Test until the 856 is accurate.Getting set up with Macy'sThe onboarding steps on this page, in order1Account numberMacy's sourceWeek 12Register on MacysNetMacy's sourceWeek 13Read the standardsMacy's sourceWeek 14EDI Startup FormMacy's sourceWeek 15Connect and mapGeneral practiceStep 56Labels and ticketsMacy's sourceWeek 27Load DC listingsMacy's sourceWeek 28EDI testingMacy's sourceWeek 3Onboarding steps as listed on this page, checked2026-10-30. Macy's current onboarding instructionsare the authoritative reference.

Read left to right, or top to bottom on a phone. 7 of the 8 steps come from Macy's own published material and are marked "Macy's source"; the rest are general practice. Week numbers are given only where Macy's states them.

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Verification

What we checked, and where

Each statement below shows its source and the date we checked it. Statements we could not confirm from an official Macy's source are labelled as such.

TopicStatementEvidenceChecked
StandardsX12 mapping guides are listed for versions 5010, 4050, 4030 and 4010.Confirmed on a public Macy's pageOct 30, 2026
DocumentsGuides are listed for the 180, 810, 820, 846, 850, 852, 855, 856 and 997 in every version, the 832 from version 4030, and the 870 in version 5010.Confirmed on a public Macy's pageOct 30, 2026
DocumentsVendor direct to consumer has separate guides for the 850, 856 and 810, and for the 846 in versions 4050, 4030 and 4010.Confirmed on a public Macy's pageOct 30, 2026
Shipping and labelsThe 856 has separate guides for standard carton pack and pick and pack, and a reverse 856 covers merchandise returned from Macy's.Confirmed on a public Macy's pageOct 30, 2026
Recent changeFrom February 1, 2026, the Trip ID from Macy's routing notification must be sent in REF*AO at shipment level in the 856; Vendor Direct Fulfillment shipments are excluded.Confirmed on a public Macy's pageOct 30, 2026
DocumentsThe 180 return merchandise authorization guide is limited to merchandise destroyed in the field.Confirmed on a public Macy's pageOct 30, 2026
StandardsThe X12 version in ISA12 must match GS08, with the ISA11 separator Macy's lists for each version; mismatches fail at Macy's translator.Confirmed on a public Macy's pageOct 30, 2026
PaymentsMacy's publishes the 820 ADX codes and the transaction codes they correspond to, updated April 2025.Confirmed on a public Macy's pageOct 30, 2026
Shipping and labelsGS1-128 carton labels must match the 856 by U.P.C. and location, use the 4 by 6 or 3 by 8 inch format and never reuse a serial number.Confirmed on a public Macy's pageOct 30, 2026
OnboardingThe New Vendor Onboarding Instructions give a three-week checklist, from account number and MacysNet registration to EDI testing.Confirmed on a public Macy's pageOct 30, 2026
ConnectivityMacy's names a preferred value-added network and lists the networks it interconnects with.Confirmed on a public Macy's pageOct 30, 2026
OnboardingNew vendors complete an EDI Startup Form; Macy's then sets up trading partner IDs for each retail entity and emails the next steps, including testing.Confirmed on a public Macy's pageOct 30, 2026
PaymentsExpense offsets for EDI and label problems are listed in Appendix H of the 2023 Vendor Standards.Confirmed on a public Macy's pageOct 30, 2026
Supplier portalA registered MacysNet account is needed for vendor accounts payable activities, the document library and shipment requests.Confirmed on a public Macy's pageOct 30, 2026

Available only after supplier login

Macy's keeps these behind its supplier portal. This guide does not reproduce them; use your own Macy's access or ask your Macy's contact.

  • Vendor accounts payable activities
  • The MacysNet document library
  • Shipment requests, and Macy's Transportation System for registered carriers
  • The Routing Guide, the Store to DC Listings and the RFID technical specifications
  • The Expense Offset and Invoice Chargeback Descriptions, and images of labels that were charged
  • Ship notice audit results, and documents marked with a login icon in the public list, such as the ACH request form

Not confirmed

We could not confirm these from an official public source, so we do not state them as Macy's requirements.

  • Which X12 version Macy's assigns to a new vendor; the Vendor Direct Fulfillment standards say version 4010 or higher
  • Whether Macy's accepts AS2 or a direct connection instead of a value-added network for store and DC documents
  • How long EDI testing takes; the onboarding instructions only say an email with next steps follows each stage
  • Whether the expense offset amounts in the 2023 Vendor Standards have changed since; the detailed descriptions need a MacysNet login
  • Whether Macy's runs a named vendor scorecard beyond the published accuracy targets and audits

Checklist

Macy's EDI readiness checklist

  1. Confirm with your Macy's merchant which programs you supply, then complete the EDI Startup Form.
  2. Download the mapping guides for your X12 version from the MacysNet EDI list, including vendor direct to consumer guides if they apply.
  3. Check that the ISA12 and GS08 versions match in every interchange you send.
  4. Set up a value-added network connection that reaches Macy's preferred network, and confirm it with Macy's EC Technology.
  5. Send the 856 as soon as the truck door closes, at least three hours before delivery, with the Trip ID at shipment level.
  6. Print GS1-128 labels from the same carton data as the 856, one SSCC per carton, never reused.
  7. Send one 810 per store, purchase order and bill of lading, matching the 856, with a unique numeric invoice number of up to 10 digits.
  8. Map the 820 ADX and transaction codes so payments and deductions post to the right invoices.
  9. Register everyone in shipping and accounting on MacysNet before your first shipment.

Connectivity and contacts

How Macy's connects with suppliers

What Macy's public documents say about networks and setup, and the department contacts it publishes for suppliers. Connection credentials and trading-partner IDs are exchanged with Macy's during setup and are never shown on this page.

What Macy's states about connecting

Department contacts Macy's publishes

Listed as Macy's published them. These are Macy's contacts, not ECOM's; check the source for the current details.

Avoid these

Common mistakes with Macy's EDI

Sending the 856 after the goods arrive

Macy's needs the 856 processed before the delivery, so send it as soon as the truck door closes. A late 856 is charged per receipt.

Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 14, 57

Leaving out the Trip ID

Since February 2026 the routing notification's Trip ID must be in REF*AO at shipment level. It has to flow from transportation planning into EDI.

Source: Macy's notice: Trip ID required in the EDI 856, Oct 10, 2025

Mismatched ISA and GS versions

If ISA12 and GS08 disagree, or the ISA11 separator is wrong, Macy's translator rejects the document and expense offsets follow.

Source: Macy's EDI ISA and GS segment requirements, May 4, 2015

Reusing GS1-128 numbers

Carton serial numbers must be unique across all shipments and Macy's entities, and may repeat only when re-sending the same 856.

Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 16

Using the PO cross-reference instead of the PO number

The 850 can carry a cross-reference in REF with the CO qualifier. The 856 must use the actual purchase order number from BEG03.

Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 15

Changing EDI systems without notice

A new translator or provider can change formats overnight. Tell Macy's 60 days ahead and plan for re-testing.

Source: Macy's Vendor Standards (2023 edition), Jun 22, 2023, p. 15

Connectivity

Your options for connecting to Macy's

  • Macy's preferred network

    Macy's Vendor Standards name a preferred value-added network and list the networks it interconnects with. Check your route to it before choosing a provider.

    From Macy's published documents

  • AS2 or a value-added network

    These are the common ways suppliers connect to large retailers. ECOM supports both, so the route can follow what Macy's confirms during setup.

    General guidance

  • WebEDI

    Suppliers with low volumes can handle Macy's documents in a browser through a WebEDI service instead of running EDI software.

    General guidance

Challenges

Common integration challenges

  • Choosing the right guide

    Macy's lists guides for four X12 versions and for separate programs, so mapping the wrong version or program is an easy and costly mistake.

  • Ship notice variants

    Standard carton pack, pick and pack and vendor direct to consumer ship notices are documented separately, and each needs its own map and test.

  • Trip ID in the 856

    Since February 1, 2026 the 856 must carry a Trip ID, which means the value has to reach your EDI system from transportation planning.

  • Deductions in the 820

    Remittance adjustments use Macy's ADX codes, which must be mapped so accounts receivable can apply payments and dispute deductions.

Automation options for Macy's suppliers

Four ways to automate. One foundation.

Macy's requirements on this page cover the 850, 855, 856, 810, 820, 846, 852, 870, 832, 180 and 997. ECOM helps you automate them, meet Macy's labeling and ship notice requirements, and see what needs action. Macy's sets its program's rules; ECOM confirms which options fit yours.

  • Fully Automated EDI/API

    iPaaSSaaSEDI Team as a Service

    Automate trading partner transactions and ERP integration through our iPaaS, SaaS, and EDI Team as a Service offerings.

    Learn more

  • WebEDI

    Browser-based EDI

    Receive orders and manage trading partner transactions through a browser-based portal, without requiring direct ERP integration.

    Learn more

  • SmartConvert

    EmailPDFExcelWordJPGPNGOther formats

    Convert documents received through email or in PDF, Excel, Word, JPG, PNG, and other supported formats into structured data for automated processing, reducing manual data entry.

    Learn more

  • WebConnect

    SAP AribaCoupaOther portals

    Automate repetitive order processing and transaction tasks in third-party portals such as SAP Ariba, Coupa, and other customer or supplier portals, reducing the work customer service representatives must log in and complete manually.

PRISM Supply Chain Automation Foundation

One platform beneath every option. Use one, or combine them for different partners and documents.

Compliance and actionable visibility

Connect order processing, shipping documentation, trading partner requirements, and performance monitoring through one coordinated workflow. These capabilities help teams improve shipment accuracy, reduce manual work, address compliance risks, and respond to exceptions before they affect customers.

  • Shipping Label Compliance

    Meet trading partner requirements for label formats, barcodes, and placement.

  • GS1 and GTIN Standards

    Support accurate product identification and validation against applicable GS1 standards and trading partner requirements.

  • ASN Accuracy and Compliance

    Validate advance ship notices against partner specifications, shipment details, and timing requirements to help prevent errors that trigger chargebacks.

  • Performance Scorecards

    Track customer, supplier, and carrier performance, highlighting exceptions, trends, and areas requiring attention.

  • Actionable Visibility

    Give teams clear dashboards and alerts to identify issues, prioritize corrective action, and monitor resolution.

Discuss Your Trading Partner Requirements

Connect Macy's documents to your ERP

ECOM can integrate Macy's documents with your ERP through APIs, IDocs, database interfaces or flat files, so purchase orders post as sales orders and ship notices and invoices are created from ERP and warehouse data.

Solution

Drop-Ship Automation

Automate the vendor direct to consumer order, inventory, ship notice and invoice flow.

 Product

PRISM-SCV

Watch acknowledgments, ship notice timing and remittance exceptions across every Macy's order.

Next step

Get help with your Macy's program

Each request goes to an ECOM EDI specialist with Macy's name attached, so the reply starts from your program.

  • Review Macy's requirements

    Send us Macy's guide or your program details; we explain the documents, rules and options for meeting them.

    Request a requirements review

  • Connect Macy's to your ERP

    Orders in, ship notices and invoices out, from the ERP and warehouse systems you already run.

    Discuss ERP integration

  • Testing and certification

    Build, test and certify each Macy's document, then go live with monitoring from the first file.

    Plan testing and certification

  • Shipping labels and ASNs

    Labels and ship notices that match Macy's rules, to help avoid receiving problems and compliance deductions.

    Review shipping compliance

Macy's integration FAQs

Which X12 version does Macy's use?

MacysNet lists mapping guides for X12 versions 5010, 4050, 4030 and 4010, and the Vendor Direct Fulfillment standards require version 4010 or higher. The public material does not say which version a new vendor is assigned, so confirm it on the EDI Startup Form.

What is the Macy's Trip ID requirement?

Macy's announced that from February 1, 2026 the Trip ID must be included in the EDI 856 advance ship notice. The detail is in the Macy's announcement on MacysNet.

Does vendor direct to consumer use different EDI documents?

Yes. MacysNet lists separate vendor direct to consumer guides for the 850, 856 and 810, and for the 846 in older versions, so these flows are mapped and tested separately from store orders.

What does Macy's charge for a late or missing 856?

The 2023 Vendor Standards list $100 per receipt for a late 856, and $8.50 per carton with a $100 minimum per receipt when the 856 is missing, unusable or inaccurate. Check MacysNet for the current amounts.

Which network does Macy's use for EDI?

Macy's Vendor Standards name Macy's preferred value-added network and list other networks that interconnect with it. Ask Macy's EDI support if your network is not on the list.

Do I need a MacysNet login?

The EDI document list is public, but accounts payable activities, the document library and shipment requests need a registered MacysNet account, and some documents in the list are marked as needing a login.

Is ECOM a Macy's-certified provider?

No certification or partnership with Macy's is implied. This page is an integration guide, and ECOM builds Macy's integrations to the requirements Macy's publishes.

Sources and accuracy

This guide summarizes publicly available information as of October 2026. Macy's sets its own requirements and can change them at any time; your Macy's implementation guide, supplier portal or account contact is the authoritative source for your program.

Macy's documents cited on this page

Learn the general practice

Macy's is a trademark of its owner. Its mention does not imply endorsement of, or a partnership with, ECOM Specialist.

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