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X12 transaction guide · Government and regulatory

EDI 113 Election Campaign and Lobbyist Reporting

The bi-directional X12 document candidates, committees, lobbyists and others use to exchange campaign finance and lobbying disclosure data.

Sent by
Candidate, committee, lobbyist or other filer
Received by
Election or ethics authority
Standard
ANSI ASC X12

What is an EDI 113?

The EDI 113 Election Campaign and Lobbyist Reporting is the bi-directional ANSI X12 transaction set candidates, candidate committees, party committees, political action groups, lobbyists and other entities can use to exchange disclosure data with the authorities that receive it.

Disclosure laws require filers to report contributions, expenditures and lobbying activity on set schedules. Electronic filing makes the data available to the public faster and lets authorities check filings for completeness. Authorities define their own filing formats, so the X12 option is used where accepted.

How the EDI 113 worksDiagram of the EDI 113 Election Campaign and Lobbyist Reporting. Candidate, committee, lobbyist or other filer sends it to election or ethics authority. It usually starts the exchange. It is usually followed by 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: BGN (Beginning Segment). 3 optional loops are listed by their first segment.How the EDI 113 worksElection Campaign and Lobbyist Reporting: who sends it, where it fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 113SENDERCandidate, committee,lobbyist or other filerRECEIVERElection or ethicsauthority997 or 999 acknowledgment back, if the partners agreeUSUALLY FOLLOWED BY997FunctionalAcknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDsISA … IEAFunctional group, ID code CLGS … GETransaction set 113ST … SEHEADINGBGNBeginning Segment+ 2 optional loops, starting with:NM1AWDDETAIL+ 1 optional loop, starting with:HLBlue box: required loop. Optional loops are listed by the segment that starts them; when a loop is used, that first segment is required. Optional segmentsoutside loops are not drawn.Structure: required segments and loops in the X12 008010 listing for the 113. Your trading partner's implementation guide adds its own requirements.
How the EDI 113 worksDiagram of the EDI 113 Election Campaign and Lobbyist Reporting. Candidate, committee, lobbyist or other filer sends it to election or ethics authority. It usually starts the exchange. It is usually followed by 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: BGN (Beginning Segment). 3 optional loops are listed by their first segment.How the EDI 113 worksElection Campaign and Lobbyist Reporting: whosends it, where it fits and what the standardmarks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 113SENDERCandidate,committee,lobbyist or otherfilerRECEIVERElection orethics authority997 or 999 acknowledgment back, if the partnersagreeUSUALLY FOLLOWED BY997Functional Acknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDs (ISA… IEA)Functional group, ID code CL (GS … GE)Transaction set 113 (ST … SE)HEADINGBGNBeginning Segment+ 2 optional loops, starting with:NM1AWDDETAIL+ 1 optional loop, starting with:HLBlue box: required loop. Optional loops are listedby the segment that starts them; when a loop isused, that first segment is required. Optionalsegments outside loops are not drawn.Structure: required segments and loops in the X12008010 listing for the 113. Your trading partner'simplementation guide adds its own requirements.

How to read this diagram: the top row shows who sends the 113, to whom, and which documents usually come before and after it. The lower part shows what X12 release 008010 itself requires: the envelopes around the 113 and the segments and loops the standard marks as required, area by area. Optional loops are listed by the segment that starts them rather than drawn in full. This is the standard's minimum, not a trading partner's requirement: each partner's implementation guide usually makes some optional loops mandatory, restricts the codes and may use a different release.

Expand diagram Download SVG

When it is used

  • Filing campaign contribution and expenditure reports
  • Filing lobbying activity reports
  • Amending previously filed disclosures

Where it fits in the document flow

This document 113 Election Campaign and Lobbyist Reporting
Usually followed by 997 Functional Acknowledgment

Structure

Mandatory segments in the 113 (X12 release 008010)

The segments X12 release 008010 marks as mandatory at their level, in order. Segments inside optional loops are needed only when the loop is used. This is the standard's requirement, not your trading partner's: each partner's implementation guide names the release it uses, adds the optional segments it requires and restricts the values. The requirement status comes from one published X12 reference listing and has not been checked against a second source.

  • ST
  • BGN
  • NM1
  • AWD
  • HL
  • N9
  • LQ
  • SE

Practical example

The 113 in practice

A political action committee files its quarterly disclosure report. Its compliance software sends the election authority a 113 with each contribution received above the reporting threshold and each expenditure made. The authority checks the filing and publishes the data.

Implementation

Implementation considerations for the 113

  • Confirm the format each authority accepts.
  • Meet the statutory filing deadlines for each period.
  • Validate contributor details against reporting thresholds.
  • Keep records to support amendments and audits.

How ECOM helps

Automate the 113 with ECOM

Solution

Enterprise Integration

Any-to-any integration across partners, systems, protocols, security requirements, formats and ERPs, in batch or real time.

Solution

EDI Integration

Exchange X12 and EDIFACT documents with partners and integrate them directly with your ERP.

Solution

B2B Integration

Connect every customer, supplier, carrier and bank across EDI, API, file and portal channels.

More general questions about EDI are answered in the EDI FAQ.

Related transactions

Related government and regulatory documents

All 29 government and regulatory documents

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