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EDIFACT message guide · Government and legal

WKGRDC Work grant decision

The UN/EDIFACT message a government agency uses to notify an employer of its decisions on work grant requests or permits.

Sent by
Government authority for work permits
Received by
Employer
Standard
UN/EDIFACT · Batch message
X12 equivalent
No direct equivalent

What is the EDIFACT WKGRDC message?

WKGRDC is the UN/EDIFACT work grant decision. The directory defines it as a message specifying details of the governmental agency's decisions, sent to an employer, on a work grant request or permit for one or more workers.

The decision states whether the permit is granted or refused, its validity period and any conditions, such as the employer, location or occupation it is limited to. Employers must keep the decision on file and monitor expiry dates to stay compliant. Decisions may be appealed.

How the EDIFACT WKGRDC message worksDiagram of the UN/EDIFACT WKGRDC Work grant decision message. Government authority for work permits sends it to employer. It usually follows WKGRRE and JINFDE. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), FTX (Free text) and the required SG10 loop with EMP (Employment details). 9 conditional segment groups are listed by their trigger segment.How the EDIFACT WKGRDC message worksWork grant decision: who sends it, where it fits and what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSWKGRREWork grant requestJINFDEJob informationdemandWKGRDCSENDERGovernment authorityfor work permitsRECEIVEREmployerCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYNo business reply expected2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDsUNB … UNZMessage WKGRDCUNH … UNTSTART OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats up to 3PNAParty identificationUNSSection controlMandatory group SG5 · repeats up to 200RFFReferenceFTXFree textMandatory group SG10 · repeats up to 1EMPEmployment details+ 9 conditional groups, starting with:CTARFFGEIPNARCSATTBlue box: mandatory segment group. Conditional groups are listed by the trigger segment that starts them; a group is sent only when its data applies.Conditional segments outside groups are not drawn.Structure: mandatory segments and groups in the UN/EDIFACT directory D.21A listing for WKGRDC. Your trading partner's implementation guide adds itsown requirements.
How the EDIFACT WKGRDC message worksDiagram of the UN/EDIFACT WKGRDC Work grant decision message. Government authority for work permits sends it to employer. It usually follows WKGRRE and JINFDE. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), FTX (Free text) and the required SG10 loop with EMP (Employment details). 9 conditional segment groups are listed by their trigger segment.How the EDIFACT WKGRDCmessage worksWork grant decision: who sends it, where it fitsand what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSWKGRREWork grant requestJINFDEJob information demandWKGRDCSENDERGovernmentauthority forwork permitsRECEIVEREmployerCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYNo business reply expected2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDs(UNB … UNZ)Message WKGRDC (UNH … UNT)START OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats upto 3PNAParty identificationUNSSection control+ required SG5 (RFF) and 9 conditionalgroups, starting with:CTARFFGEIPNARCSATTBlue box: mandatory segment group. Conditionalgroups are listed by the trigger segment thatstarts them; a group is sent only when its dataapplies. Conditional segments outside groups arenot drawn.Structure: mandatory segments and groups in theUN/EDIFACT directory D.21A listing for WKGRDC.Your trading partner's implementation guide adds itsown requirements.

How to read this diagram: the top row shows who sends WKGRDC, to whom, and which messages usually come before and after it. The lower part shows what the directory D.21A itself requires: the envelopes around WKGRDC and the segments and segment groups it marks mandatory. Conditional groups are listed by their trigger segment rather than drawn in full. This is the directory's minimum, not a trading partner's requirement: a message implementation guide, such as an industry subset or a partner’s own guide, usually makes some conditional groups mandatory, restricts the codes and may use an older directory.

Expand diagram Download SVG

When it is used

  • Granting or refusing work permits
  • Notifying permit validity and conditions
  • Deciding on renewals

Where it fits in the message flow

Usually follows WKGRRE Work grant requestJINFDE Job information demand
This message WKGRDC Work grant decision

Structure

Mandatory segments in WKGRDC (directory D.21A)

In UN/EDIFACT directory D.21A, the WKGRDC message has 44 segment positions arranged in 13 segment groups. These are the segments and segment groups marked mandatory at message level, in order; a mandatory group is shown with the segment that starts it. Segments inside conditional groups are needed only when the group is used. This is the directory’s requirement, not your trading partner’s: each partner’s message implementation guide names the directory it uses, often an older one such as D.96A or D.01B where the structure can differ, makes some conditional segments mandatory and restricts the codes.

  • UNH
  • BGM
  • DTM
  • SG1 (PNA)
  • UNS
  • SG5 (RFF)
  • UNT

Practical example

WKGRDC in practice

The labor authority grants work permits for two specialists, valid for three years and limited to the engineering firm and their stated roles. It sends the firm a WKGRDC with the decisions. The firm's HR system records the permit numbers and expiry dates and schedules renewal reminders.

Implementation

Implementation considerations for WKGRDC

  • Record permit numbers, conditions and expiry dates.
  • Monitor expiry and start renewals in time.
  • Check that employment matches the permit conditions.
  • Protect personal data in the decision records.

How ECOM helps

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Compare X12 and EDIFACT, or see answers to general questions in the EDI FAQ.

Related messages

Related government and legal messages

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