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X12 transaction guide · Transportation

EDI 104 Air Shipment Information

The X12 document that gives an air carrier the bill of lading and rating details for an air freight shipment.

Sent by
Shipper or air freight forwarder
Received by
Air carrier
Standard
ANSI ASC X12

What is an EDI 104?

The EDI 104 Air Shipment Information is the ANSI X12 transaction set for transmitting detailed bill of lading and rating information for an air carrier shipment. It covers the sender, the detail of single-piece and multi-piece shipments, the consignee and third parties, the detail and charges for each shipment, and shipment totals.

The 104 gives the air carrier the data it would otherwise key from a paper air waybill, so it can rate the shipment, plan handling and produce its own documents. The carrier later bills with the 110 air freight details and invoice.

How the EDI 104 worksDiagram of the EDI 104 Air Shipment Information. Shipper or air freight forwarder sends it to air carrier. It usually starts the exchange. It is usually followed by 110 and 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: N1 (Party Identification) and detail: the required FOB loop with FOB (F.O.B. Related Instructions), SL1 (Tariff Details), N9 (Extended Reference Information), the required N1 loop with N1 (Party Identification) and the required L5 loop with L5 (Description, Marks and Numbers). 0 optional loops are listed by their first segment.How the EDI 104 worksAir Shipment Information: who sends it, where it fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 104SENDERShipper or air freightforwarderRECEIVERAir carrier997 or 999 acknowledgment back, if the partners agreeUSUALLY FOLLOWED BY110Air Freight Details andInvoice997FunctionalAcknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDsISA … IEAFunctional group, ID code SAGS … GETransaction set 104ST … SEHEADINGN1Party IdentificationDETAILRequired loop FOB · repeats up to 99,999FOBF.O.B. Related InstructionsSL1Tariff DetailsN9Extended Reference InformationRequired loop N1 · repeats up to 2N1Party IdentificationRequired loop L5 · repeats up to 100L5Description, Marks and NumbersBlue box: required loop. Optional loops are listed by the segment that starts them; when a loop is used, that first segment is required. Optional segmentsoutside loops are not drawn.Structure: required segments and loops in the X12 008010 listing for the 104. Your trading partner's implementation guide adds its own requirements.
How the EDI 104 worksDiagram of the EDI 104 Air Shipment Information. Shipper or air freight forwarder sends it to air carrier. It usually starts the exchange. It is usually followed by 110 and 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: N1 (Party Identification) and detail: the required FOB loop with FOB (F.O.B. Related Instructions), SL1 (Tariff Details), N9 (Extended Reference Information), the required N1 loop with N1 (Party Identification) and the required L5 loop with L5 (Description, Marks and Numbers). 0 optional loops are listed by their first segment.How the EDI 104 worksAir Shipment Information: who sends it, whereit fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 104SENDERShipper or airfreightforwarderRECEIVERAir carrier997 or 999 acknowledgment back, if the partnersagreeUSUALLY FOLLOWED BY110Air Freight Details and Invoice997Functional Acknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDs (ISA… IEA)Functional group, ID code SA (GS … GE)Transaction set 104 (ST … SE)HEADINGN1Party IdentificationDETAILRequired loop FOB · repeats up to99,999FOBF.O.B. RelatedInstructionsSL1Tariff DetailsN9Extended ReferenceInformationRequired loop N1 · repeats upto 2N1Party IdentificationRequired loop L5 · repeats upto 100L5Description, Marks andNumbersBlue box: required loop. Optional loops are listedby the segment that starts them; when a loop isused, that first segment is required. Optionalsegments outside loops are not drawn.Structure: required segments and loops in the X12008010 listing for the 104. Your trading partner'simplementation guide adds its own requirements.

How to read this diagram: the top row shows who sends the 104, to whom, and which documents usually come before and after it. The lower part shows what X12 release 008010 itself requires: the envelopes around the 104 and the segments and loops the standard marks as required, area by area. Optional loops are listed by the segment that starts them rather than drawn in full. This is the standard's minimum, not a trading partner's requirement: each partner's implementation guide usually makes some optional loops mandatory, restricts the codes and may use a different release.

Expand diagram Download SVG

When it is used

  • Sending air waybill data to an air carrier
  • Providing piece counts, weights and dimensions for rating
  • Declaring consignee and third-party billing details

Where it fits in the document flow

This document 104 Air Shipment Information
Usually followed by 110 Air Freight Details and Invoice997 Functional Acknowledgment

Structure

Mandatory segments in the 104 (X12 release 008010)

The segments X12 release 008010 marks as mandatory at their level, in order. Segments inside optional loops are needed only when the loop is used. This is the standard's requirement, not your trading partner's: each partner's implementation guide names the release it uses, adds the optional segments it requires and restricts the values. The requirement status comes from one published X12 reference listing and has not been checked against a second source.

  • ST
  • N1
  • FOB
  • SL1
  • N9
  • L5
  • SE

Practical example

The 104 in practice

A medical device maker ships urgent spare parts by air from Memphis to Seattle. Its shipping system sends the air carrier a 104 with the shipper and consignee, 6 pieces with their weights and dimensions, the declared value, the service level and the account to bill. The carrier rates the shipment from the data and later sends a 110 invoice referencing the air waybill.

Implementation

Implementation considerations for the 104

  • Send accurate dimensions, since air freight is often rated on dimensional weight.
  • Use the air waybill number consistently across shipment, status and invoice data.
  • Declare dangerous goods and special handling with the codes the carrier requires.
  • Confirm which party pays, because air freight is often billed to third parties.

How ECOM helps

Automate the 104 with ECOM

Industry

Trucking and Transportation

Load tenders, responses, status and freight invoices for carriers, brokers and shippers, integrated with the TMS.

Solution

Logistics Automation

Automate tenders, status updates, freight invoices and warehouse orders with logistics partners.

Solution

EDI Integration

Exchange X12 and EDIFACT documents with partners and integrate them directly with your ERP.

More general questions about EDI are answered in the EDI FAQ.

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