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X12 transaction guide · Finance

EDI 110 Air Freight Details and Invoice

The X12 document an air carrier or forwarder uses to invoice transportation and related charges for air shipments.

Sent by
Air carrier or air freight forwarder
Received by
Shipper or bill-to party
Standard
ANSI ASC X12

What is an EDI 110?

The EDI 110 Air Freight Details and Invoice is the ANSI X12 transaction set used to provide a customer with an air invoice for transportation and other charges related to shipments. It covers original invoices, past due billings, balance due bills and revisions.

Each 110 references the air waybill and lists the charges, such as weight charges, fuel and security surcharges and accessorial services. Shippers audit it against the shipment data they sent (often in a 104) and their contracted rates before paying.

How the EDI 110 worksDiagram of the EDI 110 Air Freight Details and Invoice. Air carrier or air freight forwarder sends it to shipper or bill-to party. It usually follows 104. It is usually followed by 820 and 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: B3 (Beginning Segment for Carrier's Invoice), detail: the required LX loop with LX (Transaction Set Line Number) and the required L5 loop with L5 (Description, Marks and Numbers) and summary: L3 (Total Weight and Charges). 3 optional loops are listed by their first segment.How the EDI 110 worksAir Freight Details and Invoice: who sends it, where it fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWS104Air Shipment InformationEDI 110SENDERAir carrier or air freightforwarderRECEIVERShipper or bill-to party997 or 999 acknowledgment back, if the partners agreeUSUALLY FOLLOWED BY820PaymentOrder/Remittance Advice997FunctionalAcknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDsISA … IEAFunctional group, ID code IAGS … GETransaction set 110ST … SEHEADINGB3Beginning Segment for Carrier'sInvoice+ 1 optional loop, starting with:N1DETAILRequired loop LX · repeats manytimesLXTransaction Set LineNumberRequired loop L5 · repeats upto 4L5Description, Marks andNumbers+ 2 optional loops, starting with:N1L1SUMMARYL3Total Weight and ChargesBlue box: required loop. Optional loops are listed by the segment that starts them; when a loop is used, that first segment is required. Optional segmentsoutside loops are not drawn.Structure: required segments and loops in the X12 008010 listing for the 110. Your trading partner's implementation guide adds its own requirements.
How the EDI 110 worksDiagram of the EDI 110 Air Freight Details and Invoice. Air carrier or air freight forwarder sends it to shipper or bill-to party. It usually follows 104. It is usually followed by 820 and 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: B3 (Beginning Segment for Carrier's Invoice), detail: the required LX loop with LX (Transaction Set Line Number) and the required L5 loop with L5 (Description, Marks and Numbers) and summary: L3 (Total Weight and Charges). 3 optional loops are listed by their first segment.How the EDI 110 worksAir Freight Details and Invoice: who sends it,where it fits and what the standard marksrequired1 WHERE IT FITSUSUALLY FOLLOWS104Air Shipment InformationEDI 110SENDERAir carrier or airfreightforwarderRECEIVERShipper orbill-to party997 or 999 acknowledgment back, if the partnersagreeUSUALLY FOLLOWED BY820Payment Order/Remittance Advice997Functional Acknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDs (ISA… IEA)Functional group, ID code IA (GS … GE)Transaction set 110 (ST … SE)HEADINGB3Beginning Segment forCarrier's Invoice+ 1 optional loop, starting with:N1DETAILRequired loop LX · repeats manytimesLXTransaction Set LineNumberRequired loop L5 · repeats upto 4L5Description, Marks andNumbers+ 2 optional loops, starting with:N1L1SUMMARYL3Total Weight and ChargesBlue box: required loop. Optional loops are listedby the segment that starts them; when a loop isused, that first segment is required. Optionalsegments outside loops are not drawn.Structure: required segments and loops in the X12008010 listing for the 110. Your trading partner'simplementation guide adds its own requirements.

How to read this diagram: the top row shows who sends the 110, to whom, and which documents usually come before and after it. The lower part shows what X12 release 008010 itself requires: the envelopes around the 110 and the segments and loops the standard marks as required, area by area. Optional loops are listed by the segment that starts them rather than drawn in full. This is the standard's minimum, not a trading partner's requirement: each partner's implementation guide usually makes some optional loops mandatory, restricts the codes and may use a different release.

Expand diagram Download SVG

When it is used

  • Invoicing air freight shipments
  • Billing balance-due or revised charges
  • Sending past due billing notices

Where it fits in the document flow

Usually follows 104 Air Shipment Information
This document 110 Air Freight Details and Invoice
Usually followed by 820 Payment Order/Remittance Advice997 Functional Acknowledgment

Structure

Mandatory segments in the 110 (X12 release 008010)

The segments X12 release 008010 marks as mandatory at their level, in order. Segments inside optional loops are needed only when the loop is used. This is the standard's requirement, not your trading partner's: each partner's implementation guide names the release it uses, adds the optional segments it requires and restricts the values. The requirement status comes from one published X12 reference listing and has not been checked against a second source.

  • ST
  • B3
  • N1
  • LX
  • L5
  • L1
  • L3
  • SE

Practical example

The 110 in practice

A forwarder invoices an electronics company for a week of air shipments. It sends a 110 for each air waybill with the chargeable weight, the rate, fuel and security surcharges and a residential delivery charge. The company's freight audit system compares the charges with the contracted rates and approves all but one invoice, which it disputes for a dimensional weight difference.

Implementation

Implementation considerations for the 110

  • Reference the air waybill and shipper references on every invoice.
  • Distinguish original invoices from revisions and balance-due bills.
  • Itemize surcharges so they can be audited against contracts.
  • Reconcile payments to invoices, since air freight often has many small adjustments.

How ECOM helps

Automate the 110 with ECOM

Industry

Trucking and Transportation

Load tenders, responses, status and freight invoices for carriers, brokers and shippers, integrated with the TMS.

Solution

Financial Document Automation

Automate invoices, remittances, payment files and bank statements from capture to posting.

Solution

Logistics Automation

Automate tenders, status updates, freight invoices and warehouse orders with logistics partners.

More general questions about EDI are answered in the EDI FAQ.

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