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EDIFACT message guide · Healthcare and social

JOBAPP Job application proposal

The UN/EDIFACT message an employment agency uses to propose one or more job applicants to an employer.

Sent by
Employment agency
Received by
Employer
Standard
UN/EDIFACT · Batch message
X12 equivalent
No direct equivalent

What is the EDIFACT JOBAPP message?

JOBAPP is the UN/EDIFACT job application proposal. The directory defines it as a message specifying detailed information on proposals for one or more job applicants, sent from an employment agency to an employer. The information relates to the applicants' profession, occupation, age, education, experience and other characteristics.

The employer reviews the proposals and reports interviews, hires and rejections back with JAPRES. Because the message contains personal data, its use is governed by data protection and employment laws. Proposals typically reference the vacancy numbers the agency assigned.

How the EDIFACT JOBAPP message worksDiagram of the UN/EDIFACT JOBAPP Job application proposal message. Employment agency sends it to employer. It usually follows JOBOFF and JOBCON. It is usually followed by JAPRES. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), the required SG8 loop with RCS (Requirements and conditions) and the required SG13 loop with EMP (Employment details). 8 conditional segment groups are listed by their trigger segment.How the EDIFACT JOBAPP message worksJob application proposal: who sends it, where it fits and what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSJOBOFFJob orderJOBCONJob order confirmationJOBAPPSENDEREmployment agencyRECEIVEREmployerCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYJAPRESJob application result2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDsUNB … UNZMessage JOBAPPUNH … UNTSTART OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats up to 99PNAParty identificationUNSSection controlMandatory group SG5 · repeats up to 999RFFReferenceMandatory group SG8 · repeats up to 99RCSRequirements and conditionsMandatory group SG13 · repeats up to 1EMPEmployment details+ 8 conditional groups, starting with:CTARFFGEIPNASALATTLANBlue box: mandatory segment group. Conditional groups are listed by the trigger segment that starts them; a group is sent only when its data applies.Conditional segments outside groups are not drawn.Structure: mandatory segments and groups in the UN/EDIFACT directory D.21A listing for JOBAPP. Your trading partner's implementation guide adds itsown requirements.
How the EDIFACT JOBAPP message worksDiagram of the UN/EDIFACT JOBAPP Job application proposal message. Employment agency sends it to employer. It usually follows JOBOFF and JOBCON. It is usually followed by JAPRES. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), the required SG8 loop with RCS (Requirements and conditions) and the required SG13 loop with EMP (Employment details). 8 conditional segment groups are listed by their trigger segment.How the EDIFACT JOBAPPmessage worksJob application proposal: who sends it, where itfits and what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSJOBOFFJob orderJOBCONJob order confirmationJOBAPPSENDEREmploymentagencyRECEIVEREmployerCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYJAPRESJob application result2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDs(UNB … UNZ)Message JOBAPP (UNH … UNT)START OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats upto 99PNAParty identificationUNSSection control+ required SG5 (RFF) and 8 conditionalgroups, starting with:CTARFFGEIPNASALATTLANBlue box: mandatory segment group. Conditionalgroups are listed by the trigger segment thatstarts them; a group is sent only when its dataapplies. Conditional segments outside groups arenot drawn.Structure: mandatory segments and groups in theUN/EDIFACT directory D.21A listing for JOBAPP.Your trading partner's implementation guide adds itsown requirements.

How to read this diagram: the top row shows who sends JOBAPP, to whom, and which messages usually come before and after it. The lower part shows what the directory D.21A itself requires: the envelopes around JOBAPP and the segments and segment groups it marks mandatory. Conditional groups are listed by their trigger segment rather than drawn in full. This is the directory's minimum, not a trading partner's requirement: a message implementation guide, such as an industry subset or a partner’s own guide, usually makes some conditional groups mandatory, restricts the codes and may use an older directory.

Expand diagram Download SVG

When it is used

  • Proposing candidates for a vacancy
  • Sending applicant profiles to employers
  • Proposing candidates for several vacancies

Where it fits in the message flow

Usually follows JOBOFF Job orderJOBCON Job order confirmation
This message JOBAPP Job application proposal
Usually followed by JAPRES Job application result

Structure

Mandatory segments in JOBAPP (directory D.21A)

In UN/EDIFACT directory D.21A, the JOBAPP message has 43 segment positions arranged in 15 segment groups. These are the segments and segment groups marked mandatory at message level, in order; a mandatory group is shown with the segment that starts it. Segments inside conditional groups are needed only when the group is used. This is the directory’s requirement, not your trading partner’s: each partner’s message implementation guide names the directory it uses, often an older one such as D.96A or D.01B where the structure can differ, makes some conditional segments mandatory and restricts the codes.

  • UNH
  • BGM
  • DTM
  • SG1 (PNA)
  • UNS
  • SG5 (RFF)
  • UNT

Practical example

JOBAPP in practice

The employment service matches job seekers to the warehouse vacancies and sends the employer a JOBAPP proposing eight candidates, with their relevant experience, qualifications and availability. The employer invites five to interview and reports the outcomes with JAPRES.

Implementation

Implementation considerations for JOBAPP

  • Share only the personal data needed and permitted by law.
  • Reference the vacancy the candidates are proposed for.
  • Secure the channel used to send personal data.
  • Track proposals through to the employer's decisions.

How ECOM helps

Automate JOBAPP with ECOM

Solution

Enterprise Integration

Any-to-any integration across partners, systems, protocols, security requirements, formats and ERPs, in batch or real time.

Solution

B2B Integration

Connect every customer, supplier, carrier and bank across EDI, API, file and portal channels.

Industry

Trucking and Transportation

Load tenders, responses, status and freight invoices for carriers, brokers and shippers, integrated with the TMS.

Compare X12 and EDIFACT, or see answers to general questions in the EDI FAQ.

Related messages

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