Southern States EDI integration and automation

Overview

Understanding Southern States integration

Who this is for: Suppliers that sell to Southern States, and the EDI, logistics and finance teams that support them.

Southern States is a US farm supply cooperative. Suppliers that trade with Southern States electronically exchange documents such as the 850 purchase order, 855 purchase order acknowledgment, 856 ship notice/manifest, 810 invoice and 846 inventory inquiry/advice. This page summarizes how that exchange works from the supplier's side, so your team can scope the work before mapping starts.

The program uses X12 4010. Order types include bulk orders and suggested orders. Each order type can change which documents apply and how locations, labels and invoices are handled, so it helps to confirm which ones you will supply before you build anything.

Most of the effort goes into keeping your ERP, warehouse and shipping data consistent with what each document says. Ship notices, labels and invoices need to agree with the original order, and any rule that applies only to one order type needs its own handling in your maps. Southern States sets its own requirements and can change them, so treat your account contact and current guide as the final word.