Retail integration

The Save Mart Companies EDI requirements for suppliers

What The Save Mart Companies publish on their supplier portal about EDI, covering warehouse, vendor-managed inventory, direct store delivery and scan-based trading documents, testing, invoicing and delivery fines.

Talk to an EDI/API Expert Discuss The Save Mart Companies onboarding See common documents

Overview

Understanding The Save Mart Companies integration

Who this is for: Grocery and consumer goods suppliers shipping to Save Mart, Lucky, FoodMaxx and the company's other banners in Northern and Central California and Northern Nevada.

The Save Mart Companies run a public supplier portal with separate pages for technology and EDI, vendor-managed inventory, direct store delivery, invoice requirements, distribution centers and deduction contacts. A downloadable EDI communications document sets out the transaction list, connection options and testing steps, and specifications for each document are linked from the portal.

The company states that its documents are ANSI X12 version 4010, except the pharmacy 835 at 5010. Warehouse suppliers receive purchase orders and send invoices, and EDI invoices are required. Vendor-managed inventory works the other way round from a normal order: Save Mart sends daily inventory activity on an 852, and the supplier sends an 855 when stock is needed, which acts as an inbound purchase order for the buyer to approve. Direct store delivery suppliers use the 894 through NEX or DEX, and scan-based trading suppliers receive point-of-sale activity.

Setup starts with the buyer's approval and an EDI connection request form. Testing follows a set sequence, and Save Mart warns against resending vendor-managed inventory orders without approval. This guide records what the portal says and when we checked, and lists what we could not confirm.

Requirements at a glance

What The Save Mart Companies publishes for suppliers

The Save Mart Companies publish their EDI rules on a public supplier portal and in a downloadable EDI communications document. Transactions are ANSI X12 version 4010, except the pharmacy 835 at version 5010. Separate specifications are linked for the 850, 810, 820, 852 (VMI and scan-based trading), 855, 835 and 894. We checked the portal on October 31, 2026.

The Save Mart Companies supplier portal

EDI, VMI, DSD, invoice, distribution center and deduction pages, with document specifications and setup forms to download.

Public Official site

Business units and channels

The Save Mart Companies business units suppliers trade with

Large retailers often handle each business unit or channel as a separate EDI relationship, with its own documents, guides and setup. Confirm with The Save Mart Companies which of these you supply before mapping.

Stores and distribution centers

Save Mart

Full-service grocery stores in Northern and Central California and Northern Nevada.

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

S-Mart Foods

Full-service grocery stores in Stockton and Lodi, California.

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

Lucky

Full-service grocery stores in the San Francisco and East Bay area.

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

FoodMaxx

One of the company's two price-impact divisions, in a no-frills format.

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

Maxx Value Foods

Limited-selection stores with aggressive pricing.

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

Warehouse (distribution centers)

Deliveries to the Roseville, Vacaville and Yosemite Wholesale (Merced) distribution centers, with EDI 810 invoices required.

Documents: 850,810,820,997

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

Vendor-managed inventory

Suppliers who manage warehouse stock to agreed levels, reading daily 852 activity and sending 855 orders.

Documents: 852,855,850

Confirmed on a public The Save Mart Companies page

Stores and distribution centers

Direct store delivery

Store deliveries checked in through NEX or receiver scan; all product, even free product, goes through the DSD system.

Documents: 894

Confirmed on a public The Save Mart Companies page

Other channel

Scan-based trading

Consignment suppliers who receive point-of-sale activity on an 852.

Documents: 852

Confirmed on a public The Save Mart Companies page

Other channel

Pharmacy claims

Health care claim payment and advice on the 835, at X12 version 5010.

Documents: 835

Confirmed on a public The Save Mart Companies page

Workflows

Typical The Save Mart Companies business workflows

The steps summarize the documents below. Where a step is not in The Save Mart Companies's published documents, it reflects common practice.

Warehouse order-to-cash

1Receive 850 purchase order
2Return 997 within 24 hours
3Ship to the distribution center
4Send 810 invoice
5Receive 820 or ACH payment

Vendor-managed inventory

1Receive daily 852 activity
2Send 855 inbound order
3Buyer approves or adjusts
4Ship to the distribution center
5Send 810 invoice

Documents and APIs

The Save Mart Companies documents by program

Every document this guide names, with the program it applies to and its status. Required, optional and conditional come from The Save Mart Companies's published documents cited below; documents marked general guidance are common in this industry but not confirmed for The Save Mart Companies.

Document	Name	Direction	Program	Status	Purpose
850	Purchase Order	You receive from The Save Mart Companies	Warehouse (distribution centers), Vendor-managed inventory	Named; level not stated	Warehouse purchase orders, and an optional echo after a VMI order is approved.
810	Invoice	You send to The Save Mart Companies	Warehouse deliveries	Required	Required for warehouse deliveries. Any other method may delay payment.
852	Product Activity Data	You receive from The Save Mart Companies	Vendor-managed inventory, Scan-based trading	Named; level not stated	Daily warehouse inventory for VMI suppliers, and point-of-sale activity for scan-based trading.
855	VMI Inbound Purchase Order	You send to The Save Mart Companies	Vendor-managed inventory	Named; level not stated	The VMI supplier's order, based on agreed inventory levels, for the buyer to approve.
894	Delivery/Return Base Record	You send to The Save Mart Companies	Direct store delivery	Named; level not stated	Direct store delivery invoicing through NEX or DEX.
820	Remittance Advice	You receive from The Save Mart Companies	Warehouse	OptionalMarked optional on the supplier portal	Optional payment detail; ACH with spreadsheet detail is the alternative.
997	Functional Acknowledgment	Both directions	Warehouse (distribution centers)	Named; level not stated	Save Mart sends acknowledgments and expects to receive 997s.
835	Health Care Claim Payment/Advice	Not stated	Pharmacy claims	Named; level not stated

Read from top to bottom. Solid arrows are documents The Save Mart Companies names in its own public documentation; the dashed arrow is the acknowledgment. The order is typical, not a The Save Mart Companies rule: programs such as vendor direct to consumer use their own documents and timing.

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Document by document

What each The Save Mart Companies document needs

For each document: what it does for you as the supplier, what The Save Mart Companies's own documents say about it (with the source and its date), and general EDI practice that helps, labelled as such. Your The Save Mart Companies mapping guide for your version is the final word on fields and codes.

Purchase Order

You receive · Warehouse; optional echo for approved VMI orders

Warehouse orders arrive as an X12 4010 850. During testing, Save Mart sends test orders of one case of every item.

What The Save Mart Companies states

Testing starts with an 850 test order; the supplier returns a 997 and verifies the UPCs. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
Test purchase orders are one case of every item, and are removed every Saturday before the first Sunday of each month. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
After a VMI order is approved, an 850 can be echoed back to the supplier if wanted. Source: The Save Mart Companies, Vendor Managed Inventory (VMI), Oct 31, 2026

How the 850 works in X12

Product Activity Data

You receive · Vendor-managed inventory and scan-based trading

VMI suppliers receive warehouse inventory levels daily; scan-based trading suppliers receive point-of-sale activity.

What The Save Mart Companies states

Warehouse inventory levels are sent daily, Sunday through Saturday, on an 852. Source: The Save Mart Companies, Vendor Managed Inventory (VMI), Oct 31, 2026
Scan-based trading uses a separate 852 activity report for point-of-sale sales. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026

General EDI practice

Load each 852 automatically and alert when one is missing, since VMI orders depend on it.

How the 852 works in X12

VMI Inbound Purchase Order

You send · Vendor-managed inventory

In VMI the supplier sends the order. The 855 is based on inventory levels agreed with the buyer, who approves it or suggests changes.

What The Save Mart Companies states

Suppliers and Save Mart buyers agree to a specified inventory level; when more is needed, the supplier sends an 855 that acts as an inbound purchase order. Source: The Save Mart Companies, Vendor Managed Inventory (VMI), Oct 31, 2026
Suppliers must not resend an 855 without prior approval from EDI support; duplicates may crash the warehouse system. Source: The Save Mart Companies, Vendor Managed Inventory (VMI), Oct 31, 2026

General EDI practice

Give every 855 a unique reference and block automatic resends in your EDI software.

How the 855 works in X12

Invoice

You send · Warehouse

EDI invoices are required for warehouse deliveries, with strict rules on what can share an invoice.

What The Save Mart Companies states

EDI 810 invoices are required; any other method may delay payment processing. Source: The Save Mart Companies, Invoice Requirements, Oct 31, 2026
Do not combine distribution centers or purchase orders on one invoice, and invoice extended-terms items separately. Source: The Save Mart Companies, Invoice Requirements, Oct 31, 2026
Include a valid UPC for every item; the UPC on the invoice must match the one on the EDI purchase order. Source: The Save Mart Companies, Invoice Requirements, Oct 31, 2026
Return the test invoice within the same month as the test purchase order to get accounts payable approval for full production. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026

How the 810 works in X12

Delivery/Return Base Record

You send · Direct store delivery

Direct store delivery is checked in through NEX or receiver scan at the store's back door.

What The Save Mart Companies states

DSD check-in is through NEX or receiver scan at the back door of the store. Source: The Save Mart Companies, Direct Store Delivery, Oct 31, 2026
All product delivered, even free product, must be processed through the DSD system. Source: The Save Mart Companies, Direct Store Delivery, Oct 31, 2026
Suppliers may not leave the store with any company paperwork, including invoices. Source: The Save Mart Companies, Direct Store Delivery, Oct 31, 2026

How the 894 works in X12

Functional Acknowledgment

Both directions

Save Mart sends acknowledgments and expects 997s back.

What The Save Mart Companies states

Save Mart sends acknowledgments and expects to receive 997 transactions. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
If a 997 is not received within 24 hours, notify EDI support or ask your VAN to trace the document. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026

How the 997 works in X12

Deductions

What The Save Mart Companies charges for EDI problems

The fines Save Mart publishes are for distribution center deliveries; the portal lists no charge specifically for EDI errors. Deductions are identified by a prefix or suffix that tells you which team or audit firm to contact.

Problem	Charge stated by The Save Mart Companies	Source
Late delivery to a distribution center	Fines beginning at $300 for each late load	Source: The Save Mart Companies, Distribution Centers, Appointments and Receiving Times, Oct 31, 2026
Late delivery without prior notification	$100	Source: The Save Mart Companies, Distribution Centers, Appointments and Receiving Times, Oct 31, 2026
Missed scheduled delivery appointment	$300	Source: The Save Mart Companies, Distribution Centers, Appointments and Receiving Times, Oct 31, 2026
Rescheduled delivery arriving more than 48 hours after the original time	$300	Source: The Save Mart Companies, Distribution Centers, Appointments and Receiving Times, Oct 31, 2026
Truck received after the scheduled time	May cover distribution center overtime labor costs	Source: The Save Mart Companies, Distribution Centers, Appointments and Receiving Times, Oct 31, 2026

General practice for handling deductions

Use the deduction prefix (DEAL, PRC, CPN, OTH, PRGAUDIT, PAG) or suffix (APAUDIT, VRAUDIT) to route each dispute to the right contact.

Onboarding

Getting set up with The Save Mart Companies, step by step

Steps with a source come from The Save Mart Companies's own onboarding material; the others are general practice that keeps the project on track.

Get your buyer's approval

Suppliers interested in EDI contact their Save Mart buyer for approval.
Source: The Save Mart Companies, Vendor Managed Inventory (VMI), Oct 31, 2026
Submit the EDI Connection Request Form

Send it to EDI support with your warehouse vendor account, accounts payable vendor and receiving facilities, or a recent purchase order number; the supplier name alone is not accepted.
Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
Test the purchase order

Save Mart sends a test 850; return a 997 and verify the UPCs.
Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
Test the invoice

Self-test the 810 on the web testing portal and return the test invoice in the same month as the test order.
Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
Full production

Accounts payable approves full production once the invoice test passes.
Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026

Read left to right, or top to bottom on a phone. 5 of the 5 steps come from The Save Mart Companies's own published material and are marked "The Save Mart Companies source"; the rest are general practice. Week numbers are given only where The Save Mart Companies states them.

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Verification

What we checked, and where

Each statement below shows its source and the date we checked it. Statements we could not confirm from an official The Save Mart Companies source are labelled as such.

Topic	Statement	Evidence	Checked
Standards	Save Mart's transactions are ANSI X12 version 4010, except the 835, which is version 5010.	Confirmed on a public The Save Mart Companies page	Oct 31, 2026
Payments	EDI 810 invoices are required; any other method may delay payment processing.	Confirmed on a public The Save Mart Companies page	Oct 31, 2026
Documents	Suppliers must not resend an 855 without prior approval from Save Mart's EDI support, because duplicate 855s may crash the warehouse system.	Confirmed on a public The Save Mart Companies page	Oct 31, 2026
Onboarding	Suppliers interested in EDI must contact their Save Mart buyer for approval before setup.	Confirmed on a public The Save Mart Companies page	Oct 31, 2026
Connectivity	Connections are by VAN through Save Mart's VAN partner, direct through three named EDI service providers, AS2 hosted by the VAN partner, or secure FTP as the final option.	Confirmed on a public The Save Mart Companies page	Oct 31, 2026
Shipping and labels	Late distribution center deliveries may be fined from $300 per late load.	Confirmed on a public The Save Mart Companies page	Oct 31, 2026

Available only after supplier login

The Save Mart Companies keeps these behind its supplier portal. This guide does not reproduce them; use your own The Save Mart Companies access or ask your The Save Mart Companies contact.

None of the EDI pages we read needed a login; supplier-specific setup details come from Save Mart's EDI support during testing

Not confirmed

We could not confirm these from an official public source, so we do not state them as The Save Mart Companies requirements.

Whether every warehouse supplier must use the 820, which the portal marks optional
Any charge specifically for EDI non-compliance; the portal lists none
How long testing takes from the connection request to full production
The contents of the supplier onboarding checklist, which we could not read

Checklist

The Save Mart Companies EDI readiness checklist

Get your Save Mart buyer's approval for EDI setup.
Submit the EDI Connection Request Form with your vendor account and a recent purchase order number.
Name any third-party EDI provider or broker on the form.
Return a 997 for every Save Mart document within 24 hours.
Return the test invoice in the same month as the test purchase order.
Never resend an 855 without written approval from EDI support.
Send one invoice per distribution center and purchase order, with valid UPCs.
Book and keep distribution center appointments to avoid delivery fines.

Connectivity and contacts

How The Save Mart Companies connects with suppliers

What The Save Mart Companies's public documents say about networks and setup, and the department contacts it publishes for suppliers. Connection credentials and trading-partner IDs are exchanged with The Save Mart Companies during setup and are never shown on this page.

What The Save Mart Companies states about connecting

Save Mart's EDI communications document names its VAN partner. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
Direct connections are available through three EDI service providers named in Save Mart's EDI communications document, for vendors with EDI through them. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
The VAN partner hosts AS2, and secure FTP is the final option; ask EDI support for details. Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026
Save Mart's EDI support can provide a list of third-party EDI vendors. Source: The Save Mart Companies, Technology and Electronic Data Interchange (EDI), Oct 31, 2026

Department contacts The Save Mart Companies publishes

Listed as The Save Mart Companies published them. These are The Save Mart Companies's contacts, not ECOM's; check the source for the current details.

Save Mart EDI supportedisupport@savemart.comSource: The Save Mart Companies, Technology and Electronic Data Interchange (EDI), Oct 31, 2026
Accounts receivable, deal and promotion deductionsVendorDeals@Savemart.comSource: The Save Mart Companies, Deduction Contacts, Oct 31, 2026
Accounts payableAP@Savemart.comSource: The Save Mart Companies, Deduction Contacts, Oct 31, 2026

Avoid these

Common mistakes with The Save Mart Companies EDI

Resending a VMI order

A duplicate 855 may crash Save Mart's warehouse system; resend only with written approval from EDI support.

Source: The Save Mart Companies, Vendor Managed Inventory (VMI), Oct 31, 2026

Identifying yourself by name only

The connection request needs a vendor account or a recent purchase order number; the supplier name alone is not accepted.

Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026

Combining distribution centers on one invoice

Each distribution center and purchase order needs its own invoice.

Source: The Save Mart Companies, Invoice Requirements, Oct 31, 2026

Missing the test invoice window

The test invoice must come back in the same month as the test purchase order, and test orders are removed at the start of each month.

Source: The Save Mart Companies, EDI Communications at The Save Mart Companies, Oct 31, 2026

Connectivity

Your options for connecting to The Save Mart Companies

Value-added network
The EDI communications document names Save Mart's VAN partner.
From The Save Mart Companies's published documents
Direct connections, AS2 and secure FTP
Direct connections are listed through three named EDI service providers; Save Mart's VAN partner hosts AS2, and secure FTP is the final option.
From The Save Mart Companies's published documents
Save Mart supplier portal
Public pages for EDI, VMI, DSD, invoicing, distribution centers and deductions, with document specifications to download.
From The Save Mart Companies's published documents

Challenges

Common integration challenges

VMI orders flow from the supplier
The supplier reads the daily 852 and sends 855 orders, so inventory logic and approvals must run reliably every day.
No duplicate 855s
Save Mart says duplicate 855s may crash its warehouse system and forbids resending one without approval.
Delivery timing fines
Late, missed or rescheduled distribution center deliveries carry fines of $100 to $300, so ship and appointment data must line up.

Automation options for The Save Mart Companies suppliers

Four ways to automate. One foundation.

The Save Mart Companies's requirements on this page cover the 850, 810, 852, 855, 894, 820 and 997. ECOM helps you automate them, meet The Save Mart Companies's labeling and ship notice requirements, and see what needs action. The Save Mart Companies sets its program's rules; ECOM confirms which options fit yours.

Fully Automated EDI/API

iPaaSSaaSEDI Team as a Service

Automate trading partner transactions and ERP integration through our iPaaS, SaaS, and EDI Team as a Service offerings.
Learn more about Fully Automated EDI/API
WebEDI

Browser-based EDI

Receive orders and manage trading partner transactions through a browser-based portal, without requiring direct ERP integration.
Learn more about WebEDI
SmartConvert

EmailPDFExcelWordJPGPNGOther formats

Convert documents received through email or in PDF, Excel, Word, JPG, PNG, and other supported formats into structured data for automated processing, reducing manual data entry.
Learn more about SmartConvert
WebConnect

SAP AribaCoupaOther portals

Automate repetitive order processing and transaction tasks in third-party portals such as SAP Ariba, Coupa, and other customer or supplier portals, reducing the work customer service representatives must log in and complete manually.

PRISM Supply Chain Automation Foundation

One platform beneath every option. Use one, or combine them for different partners and documents.

Compliance and actionable visibility

Connect order processing, shipping documentation, trading partner requirements, and performance monitoring through one coordinated workflow. These capabilities help teams improve shipment accuracy, reduce manual work, address compliance risks, and respond to exceptions before they affect customers.

Shipping Label Compliance

Meet trading partner requirements for label formats, barcodes, and placement.
GS1 and GTIN Standards

Support accurate product identification and validation against applicable GS1 standards and trading partner requirements.
ASN Accuracy and Compliance

Validate advance ship notices against partner specifications, shipment details, and timing requirements to help prevent errors that trigger chargebacks.
Performance Scorecards

Track customer, supplier, and carrier performance, highlighting exceptions, trends, and areas requiring attention.
Actionable Visibility

Give teams clear dashboards and alerts to identify issues, prioritize corrective action, and monitor resolution.

Discuss Your Trading Partner Requirements

Connect The Save Mart Companies documents to your ERP

ECOM integrates Save Mart purchase orders, 852 activity, 855 VMI orders, invoices and remittances with your ERP, and supports DSD delivery records.

Food and Beverage

See how ECOM supports grocery suppliers with warehouse, VMI and direct store delivery EDI.

Supply Chain Visibility

Watch VMI inventory, open orders and delivery appointments across Save Mart's distribution centers.

Next step

Get help with your The Save Mart Companies program

Each request goes to an ECOM EDI specialist with The Save Mart Companies's name attached, so the reply starts from your program.

Review The Save Mart Companies's requirements

Send us The Save Mart Companies's guide or your program details; we explain the documents, rules and options for meeting them.
Request a requirements review
Connect The Save Mart Companies to your ERP

Orders in, ship notices and invoices out, from the ERP and warehouse systems you already run.
Discuss ERP integration
Testing and certification

Build, test and certify each The Save Mart Companies document, then go live with monitoring from the first file.
Plan testing and certification
Shipping labels and ASNs

Labels and ship notices that match The Save Mart Companies's rules, to help avoid receiving problems and compliance deductions.
Review shipping compliance

The Save Mart Companies integration FAQs

Which X12 version does Save Mart use?

Save Mart's EDI communications document says its transactions are ANSI X12 version 4010, except the 835 health care claim payment, which is version 5010.

How does Save Mart vendor-managed inventory work?

Save Mart sends warehouse inventory levels daily on an 852. When stock is needed, the supplier sends an 855 based on agreed levels, which acts as an inbound purchase order that the buyer approves or adjusts.

Does Save Mart require EDI invoices?

Yes. Save Mart's invoice requirements page says EDI 810 invoices are required and that any other method may delay payment processing.

How do I start EDI with Save Mart?

Ask your Save Mart buyer for approval, then submit the EDI Connection Request Form to the EDI support mailbox with your vendor account and a recent purchase order number.

Is ECOM a Save Mart-approved provider?

This page is an integration guide and does not indicate an approval or partnership with The Save Mart Companies. ECOM builds integrations to the requirements they publish.

Sources and accuracy

This guide summarizes publicly available information as of October 2026. The Save Mart Companies sets its own requirements and can change them at any time; your The Save Mart Companies implementation guide, supplier portal or account contact is the authoritative source for your program.

The Save Mart Companies, Technology and EDI Official The Save Mart Companies source
The Save Mart Companies, Vendor Managed Inventory Official The Save Mart Companies source
The Save Mart Companies, EDI Communications document Official The Save Mart Companies source

The Save Mart Companies documents cited on this page

The Save Mart Companies, EDI Communications at The Save Mart Companies dated 2026-10-31; checked Oct 31, 2026
The Save Mart Companies, Technology and Electronic Data Interchange (EDI) dated 2026-10-31; checked Oct 31, 2026
The Save Mart Companies, Vendor Managed Inventory (VMI) dated 2026-10-31; checked Oct 31, 2026
The Save Mart Companies, Invoice Requirements dated 2026-10-31; checked Oct 31, 2026
The Save Mart Companies, Direct Store Delivery dated 2026-10-31; checked Oct 31, 2026
The Save Mart Companies, Distribution Centers, Appointments and Receiving Times dated 2026-10-31; checked Oct 31, 2026
The Save Mart Companies, Deduction Contacts dated 2026-10-31; checked Oct 31, 2026

Learn the general practice

The Save Mart Companies is a trademark of its owner. Its mention does not imply endorsement of, or a partnership with, ECOM Specialist.

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