Retail integration
What Sprouts Farmers Market publishes for suppliers about EDI, including the documents it expects, its designated EDI provider, the Workday supplier portal and its payment terms.
Overview
Who this is for: Natural and organic food, vitamin and body care suppliers selling to Sprouts Farmers Market, and the EDI and accounting teams that support them.
Sprouts states its EDI expectation in the commitments it asks of every new supplier: the ability to use Electronic Data Interchange to receive purchase orders and to send purchase order acknowledgments, invoices and advance ship notices. The same list asks domestic vendors to take payment by electronic funds transfer and sets standard net 30 terms, with vendor promotions deducted from open payables.
Sprouts works with a designated EDI provider. Its vendor agreement says EDI is done through Sprouts' designated provider, and its supplier resources page links to two "Get Started with EDI" sites run by that provider, one for grocery suppliers and one for indirect spend. The indirect spend site lists guides for the 850 purchase order, 855 acknowledgment, 856 ship notice and 810 invoice; the grocery site no longer loads.
Selected suppliers are invited to the Workday Financials supplier portal, where they check payment status, retrieve purchase orders and submit invoices. This guide records what Sprouts publishes and when we checked, and lists what we could not confirm.
Requirements at a glance
Sprouts asks suppliers to use EDI to receive purchase orders and to send purchase order acknowledgments, invoices and ASNs, through its designated EDI provider. The provider's Sprouts site for indirect spend, linked from Sprouts Supplier Resources, lists guides for the 850, 855, 856 and 810. Versions are not stated on the public pages. We checked on October 31, 2026.
New supplier forms, the Workday portal links and the Get Started with EDI guides.
Payment status, contact information, purchase orders and invoice submission for invited suppliers.
Business units and channels
Large retailers often handle each business unit or channel as a separate EDI relationship, with its own documents, guides and setup. Confirm with Sprouts Farmers Market which of these you supply before mapping.
Stores and distribution centers
Suppliers of grocery, frozen, dairy, bulk, vitamins, body care, produce and beverage products to Sprouts stores.
Other channel
Suppliers of goods not for resale, services and IT, with a separate onboarding site run by Sprouts' designated EDI provider.
Workflows
The steps summarize the documents below. Where a step is not in Sprouts Farmers Market's published documents, it reflects common practice.
Documents and APIs
Every document this guide names, with the program it applies to and its status. Required, optional and conditional come from Sprouts Farmers Market's published documents cited below; documents marked general guidance are common in this industry but not confirmed for Sprouts Farmers Market.
| Document | Name | Direction | Program | Status | Purpose |
|---|---|---|---|---|---|
| 850 | Purchase Order | You receive from Sprouts Farmers Market | Product suppliers (stores), Indirect spend suppliers | Named; level not stated | Sprouts asks suppliers to be able to receive purchase orders by EDI. |
| 855 | Purchase Order Acknowledgment | You send to Sprouts Farmers Market | Product suppliers (stores), Indirect spend suppliers | Named; level not stated | Sprouts asks suppliers to be able to send purchase order acknowledgments by EDI. |
| 856 | Advance Ship Notice | You send to Sprouts Farmers Market | Product suppliers (stores), Indirect spend suppliers | Named; level not stated | Sprouts asks suppliers to be able to send ASNs by EDI. |
| 810 | Invoice | You send to Sprouts Farmers Market | Product suppliers (stores), Indirect spend suppliers | Named; level not stated | Sprouts asks suppliers to be able to send invoices by EDI. |
Read from top to bottom. Solid arrows are documents Sprouts Farmers Market names in its own public documentation; the dashed arrow is the acknowledgment. The order is typical, not a Sprouts Farmers Market rule: programs such as vendor direct to consumer use their own documents and timing.
Document by document
For each document: what it does for you as the supplier, what Sprouts Farmers Market's own documents say about it (with the source and its date), and general EDI practice that helps, labelled as such. Your Sprouts Farmers Market mapping guide for your version is the final word on fields and codes.
Sprouts expects suppliers to receive purchase orders by EDI.
Sprouts expects suppliers to send purchase order acknowledgments by EDI.
Sprouts expects suppliers to send ASNs by EDI.
Sprouts expects invoices by EDI and pays on standard net 30 terms.
Onboarding
Steps with a source come from Sprouts Farmers Market's own onboarding material; the others are general practice that keeps the project on track.
New vendors submit items through Sprouts' new item submission process.
Source: Sprouts, Become a Sprouts Supplier or Private Label Partner, Oct 31, 2026If your product is selected, a Sprouts team member emails an invitation to set up a Workday Financials supplier portal account.
Source: Sprouts, Become a Sprouts Supplier or Private Label Partner, Oct 31, 2026Return the store delivery listing form, EFT authorization, W-9, vendor agreement and certificate of insurance.
Source: Sprouts, Supplier Resources, Oct 31, 2026Follow Sprouts' Get Started with EDI guidance and connect through its designated provider.
Source: Sprouts, Vendor Onboarding Packet, May 2019Read left to right, or top to bottom on a phone. 4 of the 4 steps come from Sprouts Farmers Market's own published material and are marked "Sprouts Farmers Market source"; the rest are general practice. Week numbers are given only where Sprouts Farmers Market states them.
Verification
Each statement below shows its source and the date we checked it. Statements we could not confirm from an official Sprouts Farmers Market source are labelled as such.
| Topic | Statement | Evidence | Checked |
|---|---|---|---|
| Documents | New suppliers commit to using EDI to receive purchase orders and submit purchase order acknowledgments, invoices and ASNs. | Confirmed on a public Sprouts Farmers Market page | Oct 31, 2026 |
| Connectivity | Sprouts' vendor agreement requires EDI to follow Sprouts' policies and procedures and to run through its designated EDI provider. | Confirmed on a public Sprouts Farmers Market page | Oct 31, 2026 |
| Payments | Sprouts lists standard net 30 payment terms, with vendor promotions deducted from open payables, and requires EFT for domestic vendors. | Confirmed on a public Sprouts Farmers Market page | Oct 31, 2026 |
| Supplier portal | Selected suppliers receive an email invitation to set up an account on the Workday Financials supplier portal. | Confirmed on a public Sprouts Farmers Market page | Oct 31, 2026 |
| Onboarding | Sprouts' Get Started with EDI page for grocery suppliers no longer loaded when we checked. | Named in a public Sprouts Farmers Market document title; contents not reviewed | Oct 31, 2026 |
Sprouts Farmers Market keeps these behind its supplier portal. This guide does not reproduce them; use your own Sprouts Farmers Market access or ask your Sprouts Farmers Market contact.
We could not confirm these from an official public source, so we do not state them as Sprouts Farmers Market requirements.
Checklist
Connectivity and contacts
What Sprouts Farmers Market's public documents say about networks and setup, and the department contacts it publishes for suppliers. Connection credentials and trading-partner IDs are exchanged with Sprouts Farmers Market during setup and are never shown on this page.
Listed as Sprouts Farmers Market published them. These are Sprouts Farmers Market's contacts, not ECOM's; check the source for the current details.
Avoid these
Sprouts lists purchase order acknowledgments among the EDI documents suppliers must be able to send.
Source: Sprouts, Become a Sprouts Supplier or Private Label Partner, Oct 31, 2026Vendor promotions are deducted from open payables, so unreconciled deductions show up as short payments.
Source: Sprouts, Become a Sprouts Supplier or Private Label Partner, Oct 31, 2026Connectivity
Sprouts' vendor agreement requires EDI to run through its designated provider; its supplier resources link to the provider's onboarding sites.
From Sprouts Farmers Market's published documents
For checking payment status, updating contact information, retrieving purchase orders and submitting invoices.
From Sprouts Farmers Market's published documents
Challenges
Sprouts expects suppliers to receive purchase orders and send acknowledgments, invoices and ASNs by EDI as a condition of becoming a supplier.
EDI must follow Sprouts' policies and run through its designated provider, so confirm how your existing EDI setup connects.
Vendor promotions are deducted from open payables, so remittances must be reconciled against promotion agreements.
Automation options for Sprouts Farmers Market suppliers
Sprouts Farmers Market's requirements on this page cover the 850, 855, 856 and 810. ECOM helps you automate them, meet Sprouts Farmers Market's labeling and ship notice requirements, and see what needs action. Sprouts Farmers Market sets its program's rules; ECOM confirms which options fit yours.
Automate trading partner transactions and ERP integration through our iPaaS, SaaS, and EDI Team as a Service offerings.
Learn more about Fully Automated EDI/APIReceive orders and manage trading partner transactions through a browser-based portal, without requiring direct ERP integration.
Learn more about WebEDIConvert documents received through email or in PDF, Excel, Word, JPG, PNG, and other supported formats into structured data for automated processing, reducing manual data entry.
Learn more about SmartConvertAutomate repetitive order processing and transaction tasks in third-party portals such as SAP Ariba, Coupa, and other customer or supplier portals, reducing the work customer service representatives must log in and complete manually.
PRISM Supply Chain Automation Foundation
One platform beneath every option. Use one, or combine them for different partners and documents.
Connect order processing, shipping documentation, trading partner requirements, and performance monitoring through one coordinated workflow. These capabilities help teams improve shipment accuracy, reduce manual work, address compliance risks, and respond to exceptions before they affect customers.
ECOM integrates Sprouts purchase orders, acknowledgments, ship notices and invoices with your ERP, connected through the provider route Sprouts designates.
See how ECOM supports natural and organic food suppliers with retailer EDI.
SolutionReconcile Sprouts payments and promotion deductions against open invoices.
Next step
Each request goes to an ECOM EDI specialist with Sprouts Farmers Market's name attached, so the reply starts from your program.
Send us Sprouts Farmers Market's guide or your program details; we explain the documents, rules and options for meeting them.
Request a requirements reviewOrders in, ship notices and invoices out, from the ERP and warehouse systems you already run.
Discuss ERP integrationBuild, test and certify each Sprouts Farmers Market document, then go live with monitoring from the first file.
Plan testing and certificationLabels and ship notices that match Sprouts Farmers Market's rules, to help avoid receiving problems and compliance deductions.
Review shipping complianceSprouts asks new suppliers to commit to using EDI to receive purchase orders and to send purchase order acknowledgments, invoices and ASNs.
Sprouts' vendor agreement says EDI runs through its designated provider, and its supplier resources link to the provider's sites for getting started with EDI.
Sprouts lists standard net 30 payment terms, with vendor promotions deducted from open payables, and requires electronic funds transfer for domestic vendors.
In the Workday Financials supplier portal, which suppliers join by email invitation once their product is selected.
This page is an integration guide and does not indicate an approval or partnership with Sprouts. ECOM builds integrations to the requirements Sprouts publishes.
This guide summarizes publicly available information as of October 2026. Sprouts Farmers Market sets its own requirements and can change them at any time; your Sprouts Farmers Market implementation guide, supplier portal or account contact is the authoritative source for your program.
Sprouts Farmers Market is a trademark of its owner. Its mention does not imply endorsement of, or a partnership with, ECOM Specialist.
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Tell us about your Sprouts Farmers Market program, documents and ERP. We will outline the connection, mapping and testing plan.
